​

WHAT ALL GOES INTO YOUR WEDDING DAY & PLANNING

​

​

Pre-Event Production Planning

• Meet with the clients

  • Unlimited phone and e-mail communication/advice for client

• Securing your ideal venue

  • Location scout for Ceremony & Reception sites that meet budget and stylistic needs.

  • Includes: Venue research, review, coordinate appointments, in-person visits

• Review all booked contracts

• Research, recommend and negotiate with vendors in accordance with your wedding budget and style

• Attend Site with client/on behalf of the client, to establish the event style, direction and flow

• Décor conceptualization and stylistic input

• Advisement on menu planning including having Planner attend your food/wedding cake tastings at clients requests

• Guidance for scouting hotel/hotel room blocks, scouting for guest transportation

• Advisement of budget

• Regularly check on client’s progress and to do list

• Guidance on Traditional etiquette advice

• Save the date, and Invitation assistance

• Create complete timeline

• Provide customized floorplan

• Distribute timeline and logistics to all vendors involved

• Serve as point of contact/liaison for all vendors

• Ceremony rehearsal coordination (up to 1 hour)

• Day of Wedding Coordination

 

 

​

Rehearsal

• Ceremony rehearsal coordination

• Work with wedding officiator to choreograph wedding ceremony, processional and recessional (unless otherwise done so by Ceremony venue personnel)

• Remind wedding party of where they need to be the following day, and at what time

 

 

​

Pre-Ceremony

• Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment

• Coordinate any pre-wedding meal, by request only

• Ensure all flowers arrive on time and distribute to wedding party

• Confirm photographer and videographer arrive on time, and are aware of the day's timeline

• Coordinate with transportation vendor so the wedding party departs for the Ceremony as scheduled

• Assist bride with putting on her wedding gown, if needed

• Make sure the Groom and Groomsmen are dressed and ready on time

• Communicate any last minute details to the wedding party

• Communicate with the transportation driver and wedding party so that everyone arrives at the Ceremony on time

 

​

​

Ceremony Management

• Ensure florist has delivered and set up all Ceremony floral arrangements

• Ensure that personal flowers i.e. Groom and Groomsmen Boutonnieres, Flower Girl bouquet and attendant corsages have arrived at Ceremony location

• Distribute all flowers to remaining bridal party and family members

• Set up Ceremony items and send off items

• Ensure that Ceremony musicians have arrived and direct them as to where to set up

• Ensure that Ushers/Groomsmen arrive on time and are ready to escort guests

• Alert Ushers/Groomsmen as to when to begin escorting guests to their seats

• Coordinate with the Ceremony officiator to determine signals or cues that will begin the Ceremony

• Line up the bridal party for their entrances down the aisle

• Cue Ceremony musicians when bridal party is ready to begin processional

• Gather family and bridal party for photos after the Ceremony

 

 

​

Prior to Reception

• Greet vendors and instruct them as to where to set up (i.e. band/DJ, florist, baker and caterer)

• Make sure band, DJ or designated emcee can correctly pronounce the wedding party's names (and in the right order) for the introductions

• Make sure Cocktail Hour and Reception décor is set up according to plan

• Make sure all flowers are set up according to floral order

• Make sure reception décor is set up according to plan

• For outdoor tents, make certain that lighting is arranged and working appropriately

• Meet with catering staff to confirm food timeline

• Arrange escort cards

• Set up guest book, cake cutting utensils, and champagne flutes

• Set up table numbers and menu cards

• Set up any amenities baskets in guest restrooms

• Set up favor table or place favors at individual seats

• Look over guest tables and head table to confirm they are set up properly

• Review final set up before guest arrival

 

 

​

Reception Management

• Ensure proper flow of Cocktail Hour food and drinks

• Encourage guests to take their seats at the appropriate time

• Help guests locate their escort cards and dining tables

• Locate Bride, Groom and wedding party and instruct them to stay away from the reception until they receive cue for their introduction

• Cue band, DJ or designated emcee when the majority of guests have found their tables and Bride and Groom are ready to be introduced

• Cue band/DJ, photographer, videographer and immediate family members of the Bride and Groom when important events take place at reception (i.e. first dance, parent dances, cake cutting, and toasts)

• Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts

• Know the catering service's schedule, and help ensure that guests are served at the appointed time

• Distribute final payments/gratuities to vendors at the end of the night

• Prevent and fix any problems that may arise during the event

• Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to

• Collect gifts and personal décor items and ensure they reach the designated family member, room and/or vehicle

• Coordinate Reception departure transportation and/or send off

 

 

Additional Services by Request

 

Whether it be in addition to the package you've already chosen or you just need someone to bounce ideas off of, these hourly consultations or services will provide guidance, support and knowledge of planning a beautiful wedding or wedding event.

 

• Bridal Luncheon, Shower or Engagement Party Planning

• Bachelorette/Bachelor Party Planning

• Rehearsal Dinner Management/Planning

• Decorating Honeymoon Suite

• Post-Wedding Brunch

• Honeymoon Planning